Where and How to Fax SS4 Form to IRS?

fax ss4 form

The IRS Form SS4 is also known as the “Application for Employer Identification Number.” Any entity which needs to pay federal taxes or hire employees will need to fill out the IRS Form SS4. Then, where should people fax SS4 to IRS? It depends on principal business, office or agency, or legal residence in the case of an individual.

What is SS4 and Why is it Important to Fax it?

An SS4 form is a tax form used for small business owners to apply for an Employer Identification Number (EIN). An EIN is a 9-digit number (for example, 12-3456789) assigned to employers, sole proprietors, corporations, partnerships, estates, trusts, certain individuals, and other entities for tax filing and reporting purposes. Submitting the SS4 form to IRS by fax has a high degree of convenience while ensuring security.

How To Fax SS4 to IRS?

People can apply for an EIN by fax or mail. Only international applicants can receive an EIN by telephone. Most people prefer to fax the SS4 form to IRS because mail is time-consuming and unreliable. By fax, all you need to do is a phone call and then wait generally 4 business days to get your EIN. By mail, however, you need to complete the form and send it out at least 4 to 5 weeks in advance to receive your EIN on demand, and this can only be achieved with an error-free postal service.

If your principal business, office or agency, or legal residence in the case of an individual, is located inMail or Fax Form SS-4 to:
one of the 50 states or the District of ColumbiaInternal Revenue Service
Attn: EIN Operation
Cincinnati, OH 45999
Fax: (855) 641-6935
If you have no legal residence, principal office, or principal agency in any state or the District of Columbia (international/U.S. possessions)Mail or Fax Form SS-4 to:
Internal Revenue Service
Attn: EIN International Operation
Cincinnati, OH 45999
Fax: (855) 215-1627 (within the U.S.)
Fax: (304) 707-9471 (outside the U.S.)

Steps to Fax SS4 to IRS

There are three common ways that people fax SS4 to IRS – fax from the personal fax machine, fax from the public fax machine and fax from online services. Here’s a step-by-step guide:

Fax SS4 to IRS from a Personal Fax Machine:

  • Step 1. Download the SS4 form from irs.gov.
  • Step 2. Get it printed out on paper.
  • Step 3. Fill out the form seriously according to the specific instructions.
  • Step 4. Check the content again and put the paper form into the document feeder.
  • Step 5. Dial the fax number. You can find it here. For example, if you have a principal place of business, office or agency, or legal residence in one of the 50 states or the District of Columbia, you can fax to 855-641-6935.
  • Step 6. Send and Wait for the confirmation of the fax transmission.

Fax SS4 to IRS from a Public Fax Machine:

  • Step 1. Download the SS4 form from irs.gov.
  • Step 2. Fill out the form seriously according to the specific instructions.
  • Step 3. Find a public fax machine and put your completed form into the feeder or give your form to the staff there for faxing.
  • Step 4. Confirm the fax number in advance. You can find it here.
  • Step 5. Enter the fax number and send.
  • Step 6. Remove your form and bring it back.

Fax SS4 to IRS from an Online Fax App:

Step 1. Download the SS4 form from irs.gov to your device and fill it out.
Step2. Open the app and enter the fax number.
Step 3. Attach the SS4 form from your device.
Step 4. Preview before you send.
Step 5. Keep track of the fax status.

Bottom Line

  • Apply EIN and submit the SS4 form by fax is more reliable than by mail.
  • Online fax is the best way to transmit the SS4 form due to its convenience and flexibility.

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