Can You Fax Documents to Social Security?

fax to social security

If you are asked or want to submit additional information regarding your Social Security disability benefits, you have multiple options for submitting the documents. You can deliver them in person to a nearby Social Security office, mail them to the appropriate address, or fax them to the designated fax number. Social Security Administration has designated fax numbers for different types of documents and inquiries. However, Social Security Administration also encourages the use of their online services, such as the Electronic Records Express (ERE) to submit documents, as it’s faster and more secure than faxing.

Can You Fax Documents to Social Security?

Yes, you can fax your documents to Social Security. They accept faxed records, but please note that the first page of each document you send must include the barcode provided by the Social Security office or State Disability Determination Services (DDS) handling the disability claim. This barcode is essential to ensure your documents are properly linked to your claim. If you don’t have the barcode, you can contact your local Social Security office or DDS for one. You may need a scanner to scan the barcode before faxing the documents.

When receiving the request letter, you can fax the letter with the records or information requested to the fax number that appears on the letter.

Note that the request letter should be the first page of your fax because there is a barcode on it that help the Social Security office associate your information with your disability folder and make any appropriate payment to you.

You can also submit the records online to Social Security’s secure website. If your records are electronic, you can directly upload them. If your records are on paper, you can scan your records with the website and then upload them.

What is the Fax Number for Social Security?

The fax number of Social Security will appear on the request letter you receive. That may vary in different states and regions.

If you have any questions, you can also call Social Security at 1-800-772-1213 (TTY 1-800-325-0778) for assistance, or contact your local offices. You can find the contact information of your local social security offices here.

Is It Safe to Fax Documents to Social Security?

Many people trust the security of faxes more than submitting information through websites or by mail. Websites always reveal a lot of personal information inadvertently, while mailing is time-consuming and at high risk of loss. Faxing is becoming more and more popular under the epidemic. It is convenient, legally valid, fast, and most importantly, it is supported by Social Security. The official website lists some of the advantages to sending records through Electronic Records Express by fax:

  • You can send records at your convenience.
  • You’ll be submitting information directly to Social Security, helping to expedite decisions on disability claims.
  • You’ll save the costs of copying, paper, toner, and postage.
  • You’ll eliminate the need for follow-up associated with the slower speed of traditional mail.

How to Fax Documents to Social Security

Here’s a simple guide for you to fax documents to Social Security via a fax machine:

Use a Personal Fax Machine:

Although it’s rare to see someone buying a personal fax machine, it doesn’t mean it never occurs. After all, it takes both money to buy a fax machine and much space to locate it. To send a fax from a personal fax machine, the following steps should be conformed to.

  • Step 1. Step up your fax machine.
  • Step 2. Use the barcode provided by the state DDS or Social Security.
  • Step 3. Dial the recipient’s fax number (vary from the area).
  • Step 4. Send the fax and check the confirmation.

Use a Public Fax Machine:

Faxing from stores that provide fax services is a common solution when faxing is needed, especially in emergent situations. Generally speaking, a public fax machine can be found in most express or convenience stores like UPS, FedEx, Staples, etc. Though a public fax machine isn’t the best way to send fax due to its insecurities, it’s the easiest way to be thought of when faxing is needed. To send a fax from a public fax machine, the steps below should be conformed to:

  • Step 1. Locate a public fax machine. You may find one at Staples, UPS store, FedEx, post office, local bank, hotels…
  • Step 2. Use the barcode provided by the state DDS or Social Security.
  • Step 3. Dial the recipient’s fax number (vary from the area).
  • Step 4. Send the fax and retrieve your documents when you leave.

Use a virtual fax machine, phone or computer:

Where is a virtual fax machine, then? You must ask as you see such a title above. That’s your smartphone actually. If you fax documents through a phone or computer fax software, keep in mind that the barcode from the state DDS or Social Security must appear on the first page of each document. You’ll need to use a scanner or a camera to scan the barcode into your device first. See a simple guide below:

  • Step 1. Download the Dingtone Fax app on your devices and purchase a fax plan.
  • Step 2. Obtain your fax number and enter the recipient’s fax number.
  • Step 3. Scan the barcode provided by the state DDS or Social Security.
  • Step 4. Preview before you send it out.

Bottom Line

  • Social Security accepts faxed records.
  • There are many advantages to sending records by fax through Electronic Records Express: convenience, affordability, and efficiency.
  • Online fax service has made sending documents to Social Security much easier.

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One thought on “Can You Fax Documents to Social Security?

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