How to Send a Fax Online without A Fax Machine?

how to send a fax online without a fax machine

A Fax Machine – It Always Occurs that The More You Need It, The More Difficult You Find It

Nowadays, fax machines might seem out of fashion, but the truth is that many companies and organizations still use them due to their authenticity and validity.

Unfortunately, a fax machine isn’t always available nearby and is even difficult to find one during an emergency. It’s easy to see a fax machine in an office but not in an apartment. So, as people work remotely at home or go out on a business trip, it’s often difficult for them to find a fax machine to send a fax.

How to Send a Fax Online Without a Fax Machine?

Generally, there are ways to send a fax if a fax machine isn’t available:

  1. Send a fax from a smartphone
  2. Send a fax from a computer
  3. Send a fax from a printer
  4. Send a fax from Email

How to Send a Fax from a Smartphone

Step1: Download and install Fax on your smartphone or tablet.
Download the Fax app from App Store or Google Play on your smartphone or tablet and successfully install it.

Step2: Fill in the recipient’s number or directly choose from contacts.

Step3: Add a cover page to tell the recipient where the fax comes from.
The cover page includes the recipient’s name, the sender’s name, email or phone number, and some messages indicating the application of the file you fax.

Step4:Scan or attach files to fax and send.
Scan your image or documents using the camera on the smartphone or tablet. You can also select files from your photo library, other apps or Cloud service.

Step5: Send your fax.
Last, when all the information is well prepared, tap the “Send” button to finish your fax from your phone.

How to Send a Fax from a Computer

Step 1. Download and install an online fax application on your computer

Step 2. Get your fax file ready
Prepare your paper file. You can print a digital file out on a piece of paper.
Prepare your digital file, scan your file or take a picture from your smartphone and send it to your computer.

Step 3. Attach your file to your fax file and edit it. Add a cover sheet or a signature before faxing.

Step 4. Fill in the fax number and click the send button to finish faxing.

How to Send a Fax from a Printer

Step 1. Check whether your printer supports fax capability.
Some multifunction printers integrate functions of scanning, printing, copying, and faxing. Please make sure your printer has been equipped with this function.

Step 2. Prepare your paper file.
To send a fax from the printer, you should prepare the paper document in advance, as the document must be scanned before being faxed.

Step 3. Scan your paper file.

Step 4. Dial the recipient’s fax number to send the fax.

How to Send a Fax from Email

Step 1. Prepare a new email and choose your online fax server.

Step 2. Fill in the recipient’s fax number.

Step 3. Enter the subject line and body of the email.

Step 4. Attach the documents to the fax.

Step 5. Send the email.

Step 6. Wait for confirmation (or message failure).

Bottom Line

It’s difficult to find a fax machine nearby but you still need it to fax contracts or close an order during your business trip or vacation.

If there’s no fax machine nearby, online fax can be used instead to fax from a smartphone, tablet, computer or a printer that supports the fax feature.

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