Do you know anything about the fax cover sheets? Have you ever used it? If you don’t or haven’t, then it’s time to learn about it since it is a useful tool you can’t miss out on.
What is a Fax Cover Sheet and How does it Help with Your Fax?
A fax cover sheet is the top page of a fax file including some information about the basic features of the fax, including fax recipient, sender, fax subject, the contact information of sender and recipient, fax urgency level, etc.
A fax cover sheet helps with your fax in the following aspects:
For a fax sender, a fax cover sheet makes a fax stand out among patches of faxes.
It’s been expected by all fax senders that faxes should be received, and the concerning issue should be instantly dealt with, which is especially demanding when it comes to legal or governmental cases. With a fax cover sheet attached to the fax file, the information on a fax cover sheet instantly tells the fax recipient where the fax comes from and what solutions should be done based on the fax file. Imagine that if no fax cover sheet is included but a file, then, it’ll make the recipient much time to recognize where the fax comes from and what’s the next step to deal with the fax.
For a fax recipient, a fax cover sheet saves much time.
The information included in a fax cover sheet clearly indicates who the fax should go to, and it is beneficial to save time when faxes are received from a public fax machine in an office. As the corresponding issue is smoothly dealt with, the sender information quickly lets you react to the sender’s request and if any doubt is met, it’s also easy to contact the sender at the first moment.
How to Add a Fax Cover Sheet?
Add a Cover Sheet to Fax While Using a Fax Machine
First, download a fax cover sheet template from the Internet or use a custom fax cover sheet designed by your company.
Second, fill all the blanks on the fax cover sheet and print it out.
Then, scan the printed cover sheet and combine it with the fax you’re going to fax out.
Last, send the combined fax out on a fax machine.
Add a Cover Sheet to Fax While Using Online Fax
It’s much easier to add a cover sheet to a fax while using online fax than a fax machine.
First, download an online fax service to your phone and install it.
Then, fill in the sender’s fax number or select the sender’s number from your contact list.
Next, tap the “Add the cover page” to enter the interface where the fax cover page can be edited.
Then, scan or upload your file that’s ready to be faxed out.
Last, tap the “Send” button to finish your fax.
- The fax cover page helps both senders and recipients while using faxes.
- A fax cover page should include enough information about both sender and recipient.
- It’s easier to add a fax cover page while using an online fax service than a fax machine.