With the development of technological devices, more and more people do not want to be stuck with the physical huge fax machines and start to pursue virtual fax machines. People will no longer have to be concerned about the location of the office if they use a virtual fax machine. Time and money will be saved as well.
What are Virtual Fax and Virtual Fax Machine?
Virtual fax usually refers to online fax, which enables you to send and receive documents in fax through the Internet, which is different from traditional fax way that depends on a landline. To do online fax, all you need is an internet connection and a device on which an online fax app can be installed and used.
The virtual fax machine is a concept opposite to the traditional physical fax machine. It does not require a landline phone, takes up almost no space, and can be carried anywhere. A cell phone, a tablet, or a computer can be used as your virtual fax machine. To fax from your devices, what you need to do is just some simple clicks.
How does Virtual Fax Work?
Virtual faxing is realized through a virtual fax machine or online fax application. To achieve virtual faxing, you need to install an online fax app on your device, turn your device into a pocket fax machine, subscribe to a suitable fax plan, and acquire your dedicated fax number. After this, you can fax any document regardless of its size and form. You can even view the progress in real-time after each fax is sent and be notified each time a fax is received.
Virtual Fax Machine vs. Traditional Fax Machine, Which is Better?
Traditional faxing is very limited because it requires a fax machine and a dedicated phone line to transmit documents. The large, bulky machine is also non-removable, which means you can’t take it with you when you’re out and about. The signal transmission and scanning process of sending faxes from the machine may also slow down your work.
With the outbreak of the epidemic, more and more people have to work from home, and faxing from home becomes a need. Online faxing allows you to send or receive fax documents anytime and anywhere. You can complete all faxing procedures with just a few clicks on your devices.
Generally speaking, online faxing is superior to traditional faxing in many ways. It is cheaper, faster, more eco-friendly, and more accessible. Also, by saving space and storage in your office, your documents will be more organized.
How to Fax from a Virtual Fax Machine?
With just a few simple steps, you can implement virtual faxing.
- Step 1. Download Dingtone Fax app on your device.
- Step 2. Create an account and purchase a fax plan on the app.
- Step 3. Enter the recipient’s fax number in the blank.
- Step 4. Choose the files stored in the cloud and upload them.
- Step 5. Edit the cover sheet or add a signature if you need it.
- Step 6. Preview and send.
Bottom Line
- Virtual fax machine becomes popular due to their convenience. It allows you to fax anytime and anywhere.
- It’s quick and easy to fax from your device with a virtual fax machine used as an online fax app.