Everyone needs faxes, but not everyone needs a fax machine.
Worse still, a fax machine isn’t easy to get. If a fax can be sent and received from a printer, it’ll cost few efforts when faxes are regulated in some situations.
Can I Fax from a Printer?
Faxes can be sent and received as long as a fax capability is available on your printer and a telephone line is equipped to it.
To clarify whether a printer supports a fax function, you can either refer to the instructions of the equipment or look for a button with “fax” on it. Moreover, if a printer supports a fax function, you can see a phone speaker installed on the printer, which is also a sign that indicates its fax capability. Generally speaking, if a fax button can be seen on a printer, it mostly goes for the function of sending and/or receiving a fax.
Up to now, it’s quite normal that multifunction equipment is created now to carry functions of scanning, copying, printing, and faxing so as to meet the demands of the office. Therefore, it’s reasonable and possible to fax from a printer.
How to Send a Fax from a Printer?
To send a fax from a printer, the following steps should be followed:
Step 1. Prepare the file you’re ready to send.
To send a file to a fax number from your printer. You need to prepare your file in the form of paper first and scan it with your printer to “memorize” the content of the file. You can also put your file at the printer feeder if you have a file with pages. The printer feeder will automatically scan the file by page.
Step 2. Dial the fax number of your recipient on the printer.
With a fax file well prepared, you need to dial the fax number of your recipient on the printer to let your file “know” where exactly it should go.
How to Receive a Fax from a Printer?
To receive a fax from a printer, it’s the same as what’s going on a fax machine. Once the fax arrives, a call should be answered from the printer to receive the file from the fax. As long as a receiving button is clicked, the fax file will be printed from the equipment and that’s the file you’ve received from the sender’s fax.
How To Fax From A Printer Without A Phone Line?
Most printers with fax capability require a phone line to send and receive faxes. However, if you are not able to connect a phone line to your printer, you can use a wireless printer that works over Wi-Fi or a mobile cellular network. To fax from a printer over Wi-Fi, you should have a printer equipped with a wireless network card. To send a wireless fax without a phone line, your printer should be on the same network as your computer. Then connect your printer and your computer and set it up. Fortunately, you just need to set it up once, then you can send a wireless fax.
Use Online Fax Service to Replace a Printer
No matter a fax machine or a printer, they share essential disadvantages when it comes to faxing. For example, a fax machine or a printer call for office space and a high budget. Worse still, if you want to send a fax from such devices, you should prepare a file in the form of paper. That means the file should be printed first before being faxed out. It also adds office costs. As technology goes up in the current world, more and more offices go paperless and working from home is becoming increasingly popular, which also adds difficulties to office working. That also provides the necessity to fax from your smartphone.