You need to send a fax from your phone but you never truly realize that unless you really need to. After all, a fax machine can never be carried all the time while your smartphone can be. It’ll be perfect if you can send a fax from your phone since it’ll save your time and improve efficiency.
Fax vs. Email, You Still Need Fax Today.
Fax and email use different technologies. Fax sends an image in an analog form via sound over a phone connection. While email sends a digital message over the internet. Though email can be used to send images as attachments, it is primarily text-based.
The two now have some overlap, as many fax systems now use a server that converts the fax to a digital form for sending or receiving. But faxes are usually needed by governmental or legal organizations or companies due to their security and legal validity. Email is more common in our daily life.
How to Change Your Phone into a Fax Machine?
Now you have another option to send and receive faxes: your phone. With technology such as it is these days, you can also use online fax software or fax apps right from your PC or other smart devices. Online fax has made us even more convenient for our business and daily work, allowing you to send and receive faxes anywhere with an Internet connection and mobile data access.
The advantages of online fax are more than just being convenient. It can save time and money, thus you don’t need to waste paper or invest in fax machines. You can sign your documents online digitally, which can greatly simplify your workflow. And it also allows you to organize your files compactly. Most online fax services provide you a cloud space to securely store your files.
How Can You Send a Fax from Your Phone?
Send a Fax from Android
- Step1: Download the Dingtone FAX app on your Android phone and sign up for the service.
- Step2: Open the FAX app and fill in the recipient’s fax number to transmit documents domestically or internationally.
- Step3: Add a cover sheet to your fax file, including your name and contact, the recipient’s name and contact, fax topic, and emergency level, etc. The more details the fax contains, the sooner your workflow will run. For example, as you apply for an unemployment assurance to the government, a fax cover sheet with clear and specific information can easily stand out among the piles of fax files.
- Step4: Edit your document or add a signature when necessary. Users are allowed to add a signature to the fax document at any location in the file based on their preferences.
- Step5: Hit the “Send” button and your fax will be sent immediately.
Send a Fax from iPhone
- Step1: Download the Dingtone FAX app on your iPhone and sign up for the service.
- Step2: Open the FAX app and fill in the recipient’s fax number to transmit documents domestically or internationally.
- Step3: Add a cover sheet to your fax file, including your name and contact, the recipient’s name and contact, fax topic, and emergency level, etc. The more details the fax contains, the sooner your workflow will run.
- Step4: Edit your document or add a signature when necessary. Users are allowed to add a signature to the fax document at any location in the file based on their preferences.
- Step5: Hit the “Send” button and your fax will be sent immediately.
Bottom Line
● Email vs fax, the latter features more legal validity and it’s dramatically necessary to fax via your phone.
● An online fax service can change your smartphone into a portable fax machine, allowing you to send and receive a fax anywhere and anytime.